Washington District BSA Proudly presents
Day Camp 2016
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January 15, 2016
Dear Pack Coordinator,
Welcome to the Allohak Council, Washington District, Cub Scout Day Camp Program. Day Camp promises to provide your Tigers, Wolves, Bears and Webelos with an exciting and fun-filled program.
Thank you for the commitment you have made, as a Leader, to prepare your Pack for camp. This booklet is designed to help you prepare your committee, your parents and Scouts for this adventure. A copy of this guide will also be available at www.allohak.org.
There will be two Day Camp Leader and Parent Orientations:
Wednesday, June 1st, 6:30 pm at Camp Arrow (Broughton’s Nature Trail)
Tuesday, June 7th, 6:30 pm at Camp Arrow (Broughton’s Nature Trail)
ALL ADULTS ATTENDING CAMP WITH THE PACK ARE ENCOURAGED TO ATTEND ONE ORIENTATION
The orientation will help prepare adults and give them an opportunity to ask questions. We will also be able to provide Youth Protection Training to those who need it. PLEASE NOTE: Allohak Council requires Youth Protection to be renewed YEARLY.
Please find a description for volunteer positions in this guide. It is crucial to the success of Day Camp, that we fill these positions. We encourage you to approach your parents. Often parents would like to help, but aren’t sure exactly what is needed or may be afraid to ask if they can help. WE NEED THEM! We look forward to meeting you personally and your parents attending camp at the Day Camp Leader and Parent Orientation.
Yours in Scouting,
The Washington District Day Camp Staff
Robert Sheridan Day Camp Director 740.374.3957
Traci Saffell Day Camp, Program Director 740.516.9736 or firstname.lastname@example.org
Joe Testerman Council Camp Advisor
DATES AND TIMES OF CAMP
The Camp Planning Committee decided upon a 3-day camp this year. The 3rd day will be a Twilight Camp.
This year’s dates/times are:
Wednesday, June 8th 8:30 – 4:45 (8:30 – 9:00 Registration)
Thursday, June 9th 8:30 – 4:45 (8:30 – 9:00 Tiger Registration and Scout Check-in)
Friday, June 10th 12:45 – 9:00 (12:45 – 1:00 Check-in)
‘BRING A FRIEND’ DAY – Wednesday, June 8th
Friends can attend camp for FREE on Wednesday.
THEY MUST HAVE A COMPLETED HEALTH FORM PARTS A AND B TO ATTEND CAMP.
FRIENDS ENTERING 1ST GRADE MUST BE ACCOMPANIED BY A PARENT/GUARDIAN AT ALL TIMES.
FAMILY DESSERT NIGHT POTLUCK
We are asking families to join us for a dessert potluck Friday, June 10th. Please bring a dessert dish to share. Arrive by 7:30 to enjoy the closing ceremonies followed by dessert afterwards.
WEBELOS and FAMILY CAMPOUT
Everyone along with their families are welcome to attend the overnight campout Friday evening. A Troop will be sponsoring a Webelos activity in order to complete an Arrow of Light achievement for the Webelos. Families and all other ranks are welcome to attend, as well. Bring your own tent, gear, supplies, etc. Check-out is Saturday, June 11 by 10:30 am.
WASHINGTON DISTRICT DAY CAMP OBJECTIVE
- Provide progressive, age-appropriate program opportunities for Cub Scouts and Webelos Scouts
- Provide hands-on and a variety of activities, such as: shooting sports, games, ceremonies, songs and
- Offer indoor programs for inclement weather
- Emphasize sports, under the basic principle that each boy gets to learn the rules and play, regardless of ability
- Begin and end the daily program with a meaningful patriotic or Cub Scout ceremony
- Allow ample time for rest and lunch breaks, especially a half-hour quiet time after lunch
DAY CAMP WELCOME AND GENERAL INFORMATION
Washington District operates Cub Scout Day Camp at Camp Arrow. Camp Arrow is located on State Route 821 at the Broughton’s Nature Trail. Please review the contents of this guide and become familiar with our policies and procedures. We created this document with the intent of providing you with enough information to have a quality and safe day camp experience for you, your parents and Scouts.
The key to getting off to a great start is to follow these simple steps:
- BLUE AND GOLD BANQUET—ask for a camp promotion. We welcome the opportunity to discuss the fun and exciting activities Scouts will experience at Day Camp. This also gives us the time to meet parents who will be attending camp.
- Select a CAMP COORDINATOR for your Unit.
- Complete the registration form and T-shirt order forms correctly. Rank and T-shirt Sizes are the two items most often not included when Leaders turn in their registration.
- Have a parent meeting to discuss plans and make concrete decisions. Request Bob Sheridan or Traci Saffell attend your parent meeting.
- REQUEST PARENTS BECOME INVOLVED by becoming a Camp Volunteer or Walker.
- Turn in completed registration, T-shirt orders and Special Needs Request Forms to Council Office by MAY 16, 2016.
- ATTEND DAY CAMP LEADER AND PARENT ORIENTATION JUNE 7, 2016.
- Have parents complete online Youth Protection Training. We can also come to your Pack meeting to provide Youth Protection Training. Training will also be provided at the Leader and Parent Orientation.
- Have parents complete the BSA Annual Health and Medical Record—Parts A and B. This needs to be completed for EVERYONE attending Camp. Youth and Adults.
- Be sure you bring all Health Forms A and B with you to registration on the first day of Camp.
It’s important that all youth have an opportunity to attend camp. The Unit may nominate youth for financial assistance by submitting a campership form to the Scout Office. Please ensure the information on the campership request form is complete and accurate. The Campership Committee uses this information to make their decision. If the situation changes, and the youth is not able to attend camp, please notify the Scout Office. For more details or to request a Campership Form, contact Scout Office at 1.800.654.5272.
DAY CAMP FEES
Meals – Daily
Camp Fees include:
Early Bird Registration
||BEFORE May 15
||AFTER MAY 15
*Tiger Cubs are invited to enjoy camp on Thursday, June 9 and Friday, June 10. Tiger Cubs WILL receive meals, t-shirts, backpacks, water bottles and a camp patch. Depending upon the number of Tiger Cubs registered, they may be split up and added to a Wolf or Bear Den. All efforts will be made to keep them with members of their Unit.
TIGER CUBS MUST BE ACCOMPANIED BY THEIR PARENT/GUARDIAN AT ALL TIMES. THIS IS A BSA NATIONAL STANDARD. NO EXCEPTIONS.
**Siblings will participate with their Scout sibling in that Scout’s Den. Siblings will receive meals, T-shirts, backpacks, and water bottles.
SIBLINGS ENTERING 1ST GRADE AND YOUNGER MUST BE ACCOMPANIED BY A PARENT/GUARDIAN AT ALL TIMES. NO EXCEPTIONS.
TRADING POST (SCOUT SHOP)
The Trading Post will be open every day of camp. Please inform parents they can send spending money with their Scout. You should also inform parents the Trading Post remains open during check-out each day. This is a good time for parents to shop. The trading post will have Scout merchandise, BSA apparel (youth, adult men’s and women’s), uniforms, patches, handbooks, etc.
REGISTRATION Wednesday 8:30—9:00
Step 1 Register first at the Camp Office (the pole building)
- Packs arriving as a group should have one adult Leader register everyone.
- Pay any outstanding fees at this time.
- You will receive a backpack for everyone pre-registered with a camp shirt and water bottle inside. Backpacks will have Scouts Name, Rank, Pack # and Camp Den Name on them.
Step 2 Take Health Forms Parts A and B to Medical Officer located in the pavilion. Everyone must have a health form. NO EXCEPTIONS.
Step 3 Position your Pack flag near the flagpole in the flag stands provided.
Step 4 Ensure your Scouts are in their Camp Den groups.
OPENING CEREMONIES WILL BEGIN PROMPTLY AT 9:00
TIGER REGISTRATION/SCOUT CHECK-IN
TIGERS and THEIR PARENTS should check-in at the office with the Camp Manager.
TIGERS will receive their backpacks, shirts and water bottles and be assigned to a Den. TIGER PARENTS should pay any outstanding fees at this time.
TIGERS and THEIR PARENTS should then deliver Health Forms Parts A and B to the Medical Officer located in the pavilion.
SCOUTS should check-in with their Camp Den Leaders. Camp Den Leaders will report attendance records to the Camp Manager by 9:00.
OPENING CEREMONIES WILL BEGIN PROMPTLY AT 9:00.
CHECK-IN Friday 12:45-1:00
ALL SCOUTS, TIGERS AND PARENTS should check-in with their assigned Den Leader. Camp Den Leaders will report attendance records to the Camp Manager by 1:00.
DAILY CHECK-OUT PROCEDURES
At the end of the day, every Scout must check-out at the Camp Office.
The Scout may leave only after proof of identification from the Parent/Guardian or other person designated on the Health Form ONLY.
PARENTS: MUST get out of their vehicle and check their child out at the office.
SAFETY OF OUR SCOUTS IS OUR TOP PRIORITY
Safety of our Scouts is always the Day Camp Planning Committee’s top concern. New this year, we have added security wristbands. Everyone (adults, Scouts, Leaders, Visitors) will receive a wristband each morning upon checking in to Camp. If you notice someone in camp without a wristband, please notify your Camp Director, Program Director, or Camp Manager immediately.
VEHICLES IN CAMP
Vehicles in camp are prohibited. Please park your vehicles in the parking lot.
If you need to bring a vehicle into camp for delivery/pick-up, please notify the Camp Director, Camp Program Director, or Camp Manager prior to driving into camp.
Washington District Day Camp provides a fun and action-packed program. However, it is the Pack’s responsibility to send an adequate number of adults to supervise the boys as they participate.
The person in charge of your Pack must be at least 18 years of age. No exceptions. The two-deep leadership policy of the Boy Scouts of America applies:
At least two registered adult leaders, one of whom must be 18 years of age or older and certified in youth protection, are required for all outings.
A ratio of 1 Adult for every 4 boys your Pack sends to camp is recommended. If you are unable to send adult leaders or an adequate number of adult leaders, please contact the Camp Program Director so we can plan accordingly.
CAMP DEN LEADER RESPONSIBILITIES
- Arrive at Camp early and get your folder at registration. Wait for campers to arrive and keep attendance of your Den. Notify Camp Staff immediately if a camper is missing.
- Keep campers at the program stations. Remind campers to be kind, polite and courteous to Program presenters.
- Observe ‘Leave No Trace’ by picking up trash, even if it’s not yours.
- Observe the ‘Buddy System’ rules.
- Observe Youth Protection guidelines at all times.
- Help Day Camp run smoothly by arriving/departing program areas ON TIME.
- Assist Program Presenters when needed, remain engaged during program presentations.
- Stay with your group at all times. If you need to leave your group momentarily, be sure to leave another adult in charge until you return.
- Conduct Den Time. Practice Den Yells, cheers, skits, etc. Prepare your den for the campfire skit.
- Ensure that campers drink water and apply sunscreen when needed.
- Assist Camp Manager at check-out until your Den has safely departed.
- Return Den Folder to registration area at the end of each day.
- HAVE FUN!
- Agree to volunteer next year…. WE NEED YOU!
- Consider taking on a Staff Position for next year’s camp.
Click here to register online and join us for all the fun!!!
Click here for paper and pencil Day camp registration forms.
Click here for the Leaders Guide that has all the informaiton you need.
Click here for the Health Forms Part A and B.
Click here for the special diet needs form.
Click here for T-shirt size chart